Registration

Students are required to complete their registration formalities before a trimester starts. The Admission Office will notify the newly admitted students about the time and place of their registration. Students should consult their course advisors for planning their courses and to be familiar with UIU policies and procedures related to registration. Students can make registration through online.

Late Registration and Add-Drop of Courses

A student seeking to register after the scheduled date has to take permission of the concerned respective Head of the Department. A student given permission to register late has to pay late registration fee. A student may drop course(s) only within the date mentioned in the Academic Calendar with the approval of the Head of the department. The last day of dropping a course in a trimester without a record (i.e., “W”) in the transcript, is mentioned in the academic calendar.

Students’ Advising

Faculty Advisors, prior to registration, will advise students of the undergraduate and graduate programs. Students of undergraduate & graduate programs have to register a minimum of 9 (nine) credits and 6 (six) credits respectively in a single Trimester.

Re-admission Policy and Credit Transfer
  1. Department/Program change within the same School: If a student intends to change his/her Department/Program within the same School, he/she must have a minimum CGPA of 2.0. All grades of the respective students will be accepted provided the courses match and the current tuition fees of the new Department/Program will be applicable for the students. If the student is under probation, he/she must sit for Admission Test and qualify for admission to the new Program/Department. He/she would be required to pay Admission Fee as well. However, in case of the students on probation, only courses with ‘C’ and above grade will be accepted and the grades of all accepted courses will be taken into account while calculating the CGPA. Tuition Fees for such students will be as per the current tuition fees of the new Program/Department.
  2. Department/Program change between Schools:  If a student wants to change the Program/Department that belongs to a different School, the student must sit for the Admission Test and qualify for admission to the new Program/Department. He/she would be required to pay Admission Fee as well. A student, who is not under probation, will not require paying the Admission Fee. All grades of such students will be accepted provided the courses match. However, in case of the students on probation, only courses with ‘C’ and above grade will be accepted and the grades of all accepted courses will be taken into account while calculating the CGPA. Tuition Fees for such students will be as per the current tuition fees of the new Program/Department.
  3. Re-admission Policy for Irregular Students:  Irregular students who remain absent for 6 (six) consecutive trimesters will have their admissions cancelled. If such students intend to get admission in UIU again for continuation of his/her studies and has a minimum CGPA of 2.0, he/she would not be required to sit for Admission Test. However, he/she has to pay the Admission Fee. During the re-admission process, a new Student ID will be assigned and he/she will have to pay the tuition fees at the new rate if there has been any change in the tuition fee structure in the meantime. There will be no residency requirement for the re-admitted students. Department Equivalence Committee will recommend and approve the courses and grades for acceptance. Academic Transcript will contain the accepted grades and these accepted grades will be accounted in calculation of the CGPA.Irregular students with probation must sit for Admission Test to qualify for the re-admission. New Student ID will be assigned to them during admission and they will have to pay their tuition fees at the new rate if there has been any change in the tuition fee structure in the meantime. There will be no residency requirement for such re-admitted irregular students. Department Equivalence Committee will recommend and approve the courses and grades for acceptance. For the students under probation, only the courses with ‘C’ and above grades will be considered. Accepted grades will be accounted in calculation of the CGPA.

    Students, who are absent for 4 (four) years and above from the last date of registration and intend to get re-admission, must submit applications to the Registrar which will be forwarded to the Academic and Admin Committee for its consideration.

 

Minimum Attendance in the Class

Students are expected to attend classes regularly.  A student would be required to attend at least 80% of classes in every course in order to sit for the Final Exam.

Withdrawal of Course(s)

Students, willing to “Withdraw” any course due to sickness or other unavoidable circumstances, must collect a form for “W” grade from the Program Office. Students have to collect signature(s) for endorsement of the respective course teacher(s) and submit it to the concerned Head of the Department for final approval. The duly approved application must be submitted to the Registrar’s Office within 7th day of the ending of the Mid-Term II Exam.  Tuition fees for the withdrawn course(s) will not be refunded.  

Repeat & Retake of Course(s)

A student obtaining “F” grade in any course in any Trimester will have to “Repeat” the course with full payment of tuition fee for that particular course. Students desiring to improve their grade(s) may again take up course(s) which are termed as “Retake”. Such students will also have to make payment of 100% tuition fee for retaking a course. Students would not be entitled to scholarship/tuition fee waiver for “Repeat/Retake” course(s). Repeating a particular course or courses as well as retaking a particular course or courses by a student, the names of such repeated or retaken courses would be shown on his/her Transcript as ‘R’.

Trimester Drop

A student may drop a Trimester only on medical ground or other valid reasons. Students have to apply in writing to the Registrar through respective Head of the Department for dropping the Trimester. If the case is found genuine by the authorities, the student may be allowed to drop the current Trimester after making payment of 50% of Tuition Fee, Trimester Fee and Transport Fee (if applicable). However, if an additional amount is deposited against payment of tuition fees, the amount would no way be refunded; it will only be adjusted with the tuition fees to be payable in the next Trimester.

“I” (Incomplete) Grade

“I” (Incomplete) grade is granted only in exceptional cases. “I” (Incomplete) grade may be assigned to students in special circumstances after Mid-Term Exam. Students will collect a form for “I” (Incomplete) grade from the Exam Controller’s Office/ Departmental Office. After filling up the forms, students will collect signature(s) for endorsement of the respective course teacher(s) and then they will submit the forms to the respective Head of the Department for final approval. A student must appear in the Exam in which he/she is given “I” grade within 15 (fifteen) days from the beginning of classes of the following Trimester, otherwise “I” will turn into “F” automatically. In case of absence of concerned course teacher from whom a student receives an “I” grade, the disposition of the case involving “I” (Incomplete) grade(s) resides with the concerned Head of the Department. Students applying for ‘I’ (Incomplete) Grade in a particular Trimester would not be eligible for any Scholarship Scheme of UIU for the corresponding Trimester.

Project/Thesis/Internship/Field Work

Graduate students willing to take Thesis will not be able to register more than 12 credits out of a total of 18 credits in a single trimester. The completion period of all undergraduate Project/Thesis/Internship works irrespective of credit hours shall be 2 (two) trimesters following the trimester on which last registration of the same has been made. The completion period of Thesis/Research Paper or Project/Internship/Field Work in case of Graduate Programs having 3 Credit Hours will be same as above. The completion period of all such works having more than 3 Credit Hours will, however, be 3 (three) trimesters following the trimester on which the last registration is made.

Reconsideration of Grade Change Policy

A student has to apply for grade change of a course to the concerned Head/Director/Coordinator of the Dept./Program within 1 (one) week of the beginning of the classes of the following Trimester. The concerned Head/Director/Coordinator has to complete the formalities within 3 (three) days of the receiving of the application of the student and submit the same to the office of the Controller of Examinations.

Self-Study System

A student can take course(s) under Self-Study System if only 20 credits out of the total credits remain to be completed. However, a student will not be allowed to take a course under self-study system if that course is offered by the department in that particular trimester. Maximum number of students shall not exceed 6 (six) in a particular course under Self-Study System. The courses taken under Self-Study System should be completed within the trimester in which the registration of courses has been made. If the courses are not completed within the scheduled trimester, concerned students will be given “F” grade for the respective Self-Study courses.

Period of Time for Completion of Degree

The maximum allowable time for completion of any undergraduate degree will be 7 (six) years and for any graduate degree 5 (four) years. Minimum period of degree completion for undergraduate and graduate level student will be 3 and 1 year respectively.

Academic Probation

Students’ served with 3 probation notices and unable to raise their CGPA to a minimum level of 2.0 within 3 (three) consecutive trimesters will not receive the dismissal notice, instead the University will allow them to continue as long as they maintain a minimum Term GPA of 2.0 till they come out of the state of probation (CGPA 2.0). Furthermore, a student will not be allowed to take any new course until he/she comes out of the state of probation. However, if a student remains on probation and fails to earn a minimum Term GPA of 2.0, then he/she will be dismissed from the respective Program.

Punishment for adopting Unfair Means

Following types of punishment will be meted out for adopting unfair means in the examination:

i) Class Test: Course Expulsion
ii) Mid-Term (1/2) & Final Exam: Trimester Expulsion
i) Any type of Test/Exam: Trimester Expulsion
i) Any type of Test/Exam: Expulsion from the University
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